Setting your preferences — Nextcloud latest User Manual latest documentation

# Setting your preferences

As a user, you can manage your personal settings.

To access your personal settings:

1. Click on your profile picture in the top right corner of your Nextcloud instance to open the menu

2. Clicking on Settings from the drop down menu opens the user preferences

Note

If you are an administrator, you can also manage users and administer the server. These links do not appear to a non-administrator user.

The options listed in the Personal Settings Page depend on the applications that are enabled by the administrator. Some of the features you will see include the following:

- Usage and available quota

- Manage your profile picture

- Full name (You can make this anything you want, as it is separate from your Nextcloud login name, which is unique and cannot be changed)

- Email address

- List of your Group memberships

- Change your password

- Using two-factor authentication

- Setting your preferences

- Choose the language for your Nextcloud interface

- Choose your preferred first day of the week

- Links to desktop and mobile apps

- Manage your Activity stream and notifications

- Default folder to save new documents to

- Your Federated sharing ID

- Social sharing links

- Nextcloud version

Note

Available options and settings depending on your administrator’s configuration. If you are not able to change the password or the display name in your personal settings, please contact your administrator for help.

## Sharing your data in the global address book

Some administrators decide to share their global address book with other Nextcloud instances (so called Trusted Servers) or even with the wider world. This is helpful when two instances want to work closely together, or when people want to use Nextcloud as a virtual telephone book for others to browse. It also allows searching for contacts, creating shares and much more.

You can change what personal data of yours is shared by setting the scope of your data. Clicking on the lock icon will open the following dropdown next to each entry:

If you set your data to Private, nobody but you will be able to see it.

If you set your data to Local, all logged in users within your Nextcloud instance will be able to see the information, but no one outside of it.

If you set your data to Federated, the trusted server(s) which are added by your administrator will be able to see this data, in addition to all logged in users.

If you set your data to Global, anyone can see your data. For some use cases this is wanted. Someone with a public facing role such as marketing or sales might want to share their contact with a wide variety of connections which might not be using Nextcloud.

## Restrict who can see your profile data

If the profile is enabled by your administrator, then your profile data can be read by other users and guest. To control who can see which information you can adjust the scopes already mentioned:

- Private will only allow you and users you have added to your phone book to see the data

- Local and above will also allow guests to see your data

To restrict the visibility even more you can disable guest from seeing your profile data by changing the profile visibility to logged-in users. On the personal settings you can find the button for profile visibility:

Which allows to configure the visibility for each profile attribute:

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